Knowledge Base

The inbox
Conversation management
Linking conversations to contacts, leads, or deals

Messaging inbox (BETA)

Yssel Salas, April 16, 2024
Note: As of August 28, 2023, the WhatsApp integration is no longer available for new customers. Existing users of the integration can still access the feature, but it can’t be found in the Marketplace or the messaging app for new users.

Messaging inbox is a section within the Leads Inbox where you can integrate messaging apps, like Facebook Messenger or WhatsApp by Twilio, to communicate with your customers and prospects directly from Pipedrive.

The inbox

To find the messaging inbox, click on the leads icon in the primary navigation bar on the left-hand side, then Integrations > Messaging.

If you need to adjust the messaging inbox settings, go to Tools and apps > Integrations > Messaging.

Note: Messaging settings can only be adjusted by users with account settings access.


One of the most important parts of sales is being aware of the progress of the conversations you’re having with your customers.

You can receive notifications when:

  • New messages are received in conversations assigned to you
  • New messages are received in conversations assigned to other users
  • New messages are received in unassigned conversations
  • Someone assigned a new conversation to you

To stay updated, go to your messaging inbox and click on the bell icon at the top of the conversations inbox.

You’ll be prompted by a window where you can configure desktop and email notifications.

Once your notifications are configured, click on the green button to save the changes.

If you encounter any issues with your notifications, please check out our troubleshooting guide.

Conversation management


If you do not want to have any conversations assigned in your inbox, you can configure your availability status.

Click on the availability icon at the top of your conversations inbox to change your availability.

The green dot in the icon means that anyone can assign a new conversation to you. You can find the new conversations in the Assigned to me section.

The empty dot in the icon means that no one can assign new conversations to you (not even yourself). This status does not affect your ongoing conversations.


When a new conversation comes in, it will be visible in the Unassigned section. It can be assigned to any user with enabled availability by any user with shared access to the messaging inbox.

Note: Once a conversation is assigned to you, it will automatically be transferred to the Assigned to me section or to the Assigned to others section if assigned to another user.

The assignee will get a notification for the new conversation if their notifications are enabled.

You can reassign or unassign conversations at any moment.

Closing and reopening

To keep your inbox decluttered, you can close those conversations where you think you finished your communication with a potential customer or client.

To close a conversation, click on the "Close conversation" button.

Note: Any user with shared access to a messaging app can close or reopen conversations.

All closed conversations will appear under the Closed conversations section and be visible to all users.

You can reopen conversations anytime by clicking on the "Reopen" button within each conversation.

If a contact from a closed conversation contacts you again, the conversation will automatically reopen and appear in a section based on its assignment settings.


Only the user who installed the messaging app can delete conversations from the inbox by clicking on the contact's name and then "Delete conversation" in the dropdown section in the user’s detail menu.

Clicking on "Delete conversation" will permanently delete the conversation history from the messaging inbox.

The conversation data will remain available on the messaging provider's side. If needed, you will have to delete the conversation from the messaging provider separately.

Note: New messages in deleted conversations will make the conversation visible in the inbox again.

Linking conversations to contacts, leads, or deals

The messaging inbox allows you to create new people, leads, or deals from within conversations or link a conversation to existing items.

You will see the options to create or add to existing items on the right-hand side of your screen.

Once a conversation is linked to a new or existing contact, lead, or deal, a note with the conversation history will be automatically created in the detail view with the following information:

  • Last messages in the conversation with the sender's details
  • Assigned status
  • Link to messaging inbox conversations

New messages in the linked conversation received within 24 hours will be stored in the same note. Messages exchanged during a different 24-hour period will be displayed in separate notes.

If a note with a conversation history is deleted or changed, a new note will be created when a new message comes within 24 hours.

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